Email hosting on your own domain name
Every WWW4 hosting plan lets you create unlimited mailboxes and aliases on your own domain. So you do not pay per mailbox — which is exactly what most hosted mail solutions charge for. Everything sits on our servers in Belgian data centres.
An address on your own domain is also yours: if you change provider, the address comes with you. With a free address from a large provider, that is not the case.
Mailbox, alias or webmail — which is which?
Mailbox
A full inbox with its own password, which you can sign into with Outlook, Apple Mail or your phone. One per employee is the usual setup.
Alias
A forwarding address without an inbox of its own: mail to info@yourdomain.be lands in an existing mailbox. Ideal for role addresses followed up by one person.
Webmail
Read your mail in the browser without configuring anything. Handy on a device that is not yours, or when you need to look something up quickly while travelling.
IMAP or POP3 — choose deliberately
This is the setting that most often causes trouble later. IMAP keeps your mail on the server, so your inbox looks the same on laptop, phone and webmail. POP3 collects the mail and removes it from the server — useful if you want everything stored locally, awkward as soon as you use a second device.
| Protocol | Where does your mail live? | Suited to |
|---|---|---|
| IMAP | On the server, synchronised across all your devices | Almost everyone — certainly with more than one device |
| POP3 | Locally on one device; removed from the server | Anyone who deliberately keeps everything local and backs it up |
| Webmail | On the server, accessed through the browser | On the move or on a device that is not yours |
Mind this with POP3: mail that has been pulled off the server is no longer there, and therefore no longer part of a later backup. Anyone using POP3 has to back up their local mail file themselves.
What is included as standard
And newsletters or web shop mail?
Those do not belong here. Hosting mail is built for ordinary business correspondence; newsletters and automated mail from a web shop or CRM need something else — deliverability, reputation building, bounce processing and per-message logging. For that you use an SMTP relay, so a campaign that lands badly does not drag your ordinary mail traffic down with it. That runs through our sister brand 2Mail.
